Summary of Submission Requirements & Deadlines
Paper Submission Date ||Notification of Decision||Revised Paper Submission Date|
|Paper presentations *||500 words||10 Feb 2022 ||1 Mar 2022||10 May 2022||1 Jun 2022|
|Posters/demonstrations **|| |
20 Feb 2022
|1 Mar 2022||10 May 2022||1 Jun 2022|
|Special interest groups **|| |
20 Feb 2022
1 Mar 2022
|10 May 2022||1 Jun 2022|
* If your submission was invited by a particular Session Chair, please mark as such and include their name when submitting.
For inclusion in the Conference Proceedings, at least one unique registration per paper or poster is required.
All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional). Co-authors may appear on multiple papers. However, in order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant.
Login to the submission system and author console, select “+Submit Presentation Files” and follow the steps to upload the following three files directly in the system:
For Paper Presentations:
For Poster Demonstrations:
Using webcam for presentation or demonstration recording is optional but highly recommended in order to prepare professional and quality presentation with proper visual “cues” and improve engagement of the speakers with audience. Adjust webcam at eye-level and use proper presenter camera framing and background light.
Important: Before you submit your files, check recording and presenter voice is loud and clear, playback the MP4 Video file to verify audio recorded successfully. Recommended MP4 file size: 40 MB.
Click here for more information or help to record a slide show with audio narration in (.ppsx) in either macOS or Windows OS.
Click here for quick tutorial on how to record audio narration and Convert Presentation to Video(.MP4) with PowerPoint.
Click here for help reducing (compressing) the MP4 file size.
The following video provide a step-by-step instructions on how to record slide show with audio narration using MS PowerPoint Slide Show format (.ppsx).
The full paper peer-reviewing process is critical for assuring the highest scientific quality of the papers accepted for publication.
At least two independent reviewers will review all submissions according to a specific field of research. The reviewers' comments will be provided to assist the authors in improving the paper's technical content, structure, and language. The reviewers and track chairs are responsible for ensuring scientific equality and high standards of the accepted papers.
Authors ensures that the submission reports on unpublished work except for any minor excerpts from other works including pre-published illustrations, tables, text quotation, etc. Such material has been cited accordingly in the current submission, and will been included upon permission from or on behalf of the rights holder in case they are protected by copyright.
Please note that participant registration for the conference does not guarantee paper publication as all papers undergo a strict peer-review process. Participant registration covers conference program and scientific functions participation and attendance, optional social events, and access to digital proceedings.
HF-DECA operates a peer-review process for both abstract submissions and full paper proposals with two to three independent reviewers, followed by a final acceptance/rejection decision by track chair(s) and the respective volume Editor(s). The scientific program chair is responsible for the scientific quality of the overall publication process, including acceptance decisions, approval of Volume Editors and selection of topics, and new Scientific Board members.
Full paper editorial process schedule:
Abstract Submissions: (Notification of decision on average 10 days on Average)
Full Paper Submissions (Optional): (Notification of decision on average 30 days)
Final Revised Manuscript Due: (At least 45 days before the conference)
The HF-DECA Conference Proceedings will be published in the conference proceedings.. All papers presented during the conference and accepted (based on the blind review process for inclusion in the HF-DECA Conference Proceedings) with at least one registered author will also submitted for indexing.
All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional).
In order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant. However, co-authors may appear on multiple papers.
In general, the duration of each presentation should last 15 min with 2 min for discussion. The session chairs may, at their discretion, increase the time allocation to each presenter. Prepare and bring your presentation file saved in Microsoft PowerPoint (.ppt), (.pptx) file format. Internet access will NOT be available in the meeting rooms.
Check in at the Session Room, preferably 30-45 minutes before your session, to submit/upload your files and to preview your presentation. If checking in the day of your session, please arrive by at least 4 hours prior to the start of your session (this refers to the session start time, not the presentation start time). Each room is equipped with a laptop PC and a projection system.
Session chairs or support team will be available to assist with the upload of your files and provide the opportunity to preview and/or edit the presentation, as necessary.
Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. Please note, the Scientific Program may be changed due to speakers attendance, etc.
Requirements for making posters:
All presenters, regardless of the mode of presentation (verbal or poster) are invited to prepare full papers for the Conference Proceedings (Optional). Since frequently the intent of posters is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.
The posters will be mounted on poster boards (one poster per board) with tacks which will be available on site. The poster boards are [3 feet (height) x 4 (feet) wide OR 90 cm x 120 cm]. Presenters can mount multiple single sheets of paper, larger posters, pictures, or any printed materials on the boards. Please note that equipment needed for demonstration is the responsibility of the author. Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract. Make sure your lettering is neatly done and is large enough to be read from a distance.
Note: Inclusion of extended poster abstract in the Conference Proceedings is conditional upon registration of at least one author per poster. A different author should register for each poster demonstration.
1. Parallel presentations
An abstract of about 500 words should be submitted through the HF-DECA website and should include a statement of the objective and significance of the proposed presentation, a description of methods, and a discussion of results. Please indicate to which Board your submission should be sent for review. In some cases when considering submissions for the parallel presentations, authors should consider whether their material may be more effectively presented in the poster/demonstration sessions.
All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards.
All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards. All submissions should be done through HF-DECA 2022 submission website.
2. Poster/demonstration sessions
This session has been especially designed to accommodate the presentation of late-breaking scientific and professional news, work in progress, work which can be more effectively presented via demonstration or when the author feels more comfortable presenting the material in written form or demonstrating it rather than by oral presentation. An abstract of 300 words should be submitted through the website and should include the essence of the planned presentation. Equipment needed for demonstration is the responsibility of the author.
All submitted poster abstracts will be peer-reviewed by three independent referees from the international program boards. In order to provide a greater opportunity for more people to present at the Conference, each accepted poster demonstration should have a different conference registrant. However, co-authors may appear on multiple posters.
3. Special interest groups (SIG)
The objective of these sessions is to bring together Conference participants to discuss a topic of common interest.
A 500 word abstract should be submitted through the web and state the objective and significance of the session, potential participants or how participants will be selected, format of session, and anticipated duration (should not exceed 2 hours unless session is divided into Part I and Part II, etc.). If you are submitting to a specific SIG, please include the session title and session chair name. Each SIG session participant should submit an abstract to receive a unique system ID number.
An abstract of 300 words should state the objective, content, target audience, a bio-sketch about the presenter(s) and A/V requirements. Indicate whether the proposed tutorial is for a half-day or full-day. Please submit abstract through the HF-DECA submission website.