Conference Submissions



Summary of Submission Requirements & Deadlines



Abstract Length
Deadline for
Abstract Receipt
Full Paper Submission Date
  Notification of Decision Revised Paper Submission Date
Paper presentations * 500 words 10 Feb 2022 
1 Mar 2022 10 May 2022 1 Jun 2022
Posters/demonstrations **

300 words

20 Feb 2022

1 Mar 2022 10 May 2022 1 Jun 2022
Special interest groups **

500 words

20 Feb 2022

1 Mar 2022

10 May 2022 1 Jun 2022


* If your submission was invited by a particular Session Chair, please mark as such and include their name when submitting.
** Since frequently the intent of posters, presentations and SIG is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.


For inclusion in the Conference Proceedings, at least one unique registration per paper or poster is required.


Submission Instructions:

  1. If you have submitted an abstract, then log in to find your submission. Please DO NOT create a new submission system ID. Use your original and accepted paper submission ID.

  2. Following the peer-review process, a decision will be communicated to the author(s). Upon receiving a positive decision, authors can submit their optional camera-ready full papers to the system. The recommended page size of full papers is 6 pages  with a maximum of 8 pages, including all paper components such as references, appendices, acknowledgements,…etc.

  3. Follow the paper preparation format exactly to avoid delays. Papers formatted improperly will be returned to the author(s). A signed “Consent to Publish” form (Copyright Transfer Agreement) must be uploaded and submitted (PDF format) during the full paper submission process, Consent to Publish File Name Format (Consent_primary author lastname_firstname_PaperID.pdf). Full papers must be submitted using a Microsoft word document file format (DOC, DOCX). The paper File Name Format should be: primary author lastname_firstname_PaperID.doc (example, Doe_John_111.doc).


Registration Regulation:

All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional). Co-authors may appear on multiple papers. However, in order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant.


   Camera-Ready (Full Paper) Submission Instructions:


Login to the HF-DECA submission system and upload the following three files for camera-ready paper:

  1. Final proofread paper (MS Word in DOC or DOCX, including all figures and tables). File Name Format should be: [PrimaryAuthorLastName_FirstName_PaperID.DOC].

  2. Final PDF file corresponding exactly to the final paper. File Name Format should be: [PrimaryAuthorLastName_FirstName_PaperID.PDF].

  3. Scanned copy of a filled in and signed Copyright Form (PDF file). Modified forms are not acceptable. File Name Format should be: [Consent_PrimaryAuthorLastName_FirstName_PaperID.PDF]

  4. Note: One author may sign on behalf of all of the other authors of a particular paper. Please note that the field "Volume Editor" should be left blank.


Instructions for Preparing and Uploading Presentation Files for the On-site Conference Program:

Login to the submission system and author console, select “+Submit Presentation Files” and follow the steps to upload the following three files directly in the system:

For Paper Presentations:

  1. PowerPoint presentation slides (.PPSX), we recommend 15 slides per presentation
  2. PDF proof for the presentation slides (.PDF)
  3. Presentation screen recording (Audio/Video) with file format (MP4) presentation duration should be about 10-12 minutes. i.e. recorded slide show with audio narration using MS PowerPoint Slide Show format (.ppsx) converted to MP4 (If your MP4 file size is above 80 MB then click here to compress or reduce the file size).

For Poster Demonstrations:

  1. PowerPoint presentation slides (.PPSX), we recommend up to 5 slides per poster demonstration
  2. PDF proof for the presentation slides (.PDF)
  3. Presentation screen recording (Audio/Video) with file format (MP4) presentation duration should be about 5 minutes, i.e recorded slide show with audio narration using MS PowerPoint Slide Show format (.ppsx) converted to MP4. (If your MP4 file size is above 80 MB then click here to compress or reduce the file size).

Using webcam for presentation or demonstration recording is optional but highly recommended in order to prepare professional and quality presentation with proper visual “cues” and improve engagement of the speakers with audience. Adjust webcam at eye-level and use proper presenter camera framing and background light.


  Important: Before you submit your files, check recording and presenter voice is loud and clear, playback the MP4 Video file to verify audio recorded successfully. Recommended MP4 file size: 40 MB. 


Click here  for more information or help to record a slide show with audio narration in (.ppsx) in either macOS or Windows OS.

Click here for quick tutorial on how to record audio narration and Convert Presentation to Video(.MP4) with PowerPoint.

Click here for help reducing (compressing) the MP4 file size.


The following video provide a step-by-step instructions on how to record slide show with audio narration using MS PowerPoint Slide Show format (.ppsx).


Video source: Microsoft Office Support




Full Paper Peer-reviewing Process:

The full paper peer-reviewing process is critical for assuring the highest scientific quality of the papers accepted for publication.

At least two independent reviewers will review all submissions according to a specific field of research. The reviewers' comments will be provided to assist the authors in improving the paper's technical content, structure, and language. The reviewers and track chairs are responsible for ensuring scientific equality and high standards of the accepted papers.

Authors ensures that the submission reports on unpublished work except for any minor excerpts from other works including pre-published illustrations, tables, text quotation, etc. Such material has been cited accordingly in the current submission, and will been included upon permission from or on behalf of the rights holder in case they are protected by copyright.

Please note that participant registration for the conference does not guarantee paper publication as all papers undergo a strict peer-review process. Participant registration covers conference program and scientific functions participation and attendance, optional social events, and access to digital proceedings.


HF-DECA Editorial Process

    HF-DECA operates a peer-review process for both abstract submissions and full paper proposals with two to three independent reviewers, followed by a final acceptance/rejection decision by track chair(s) and the respective volume Editor(s). The scientific program chair is responsible for the scientific quality of the overall publication process, including acceptance decisions, approval of Volume Editors and selection of topics, and new Scientific Board members.


    Full paper editorial process schedule:

    • Abstract Submissions:  (Notification of decision on average 10 days on Average)

    • Full Paper Submissions (Optional):  (Notification of decision on average 30 days)

    • Final Revised Manuscript Due: (At least 45 days before the conference)

AHFE_editorial_process



The HF-DECA Conference Proceedings will be published in the conference proceedings.. All papers presented during the conference and accepted (based on the blind review process for inclusion in the HF-DECA Conference Proceedings) with at least one registered author will also submitted for indexing. 

All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional).

In order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant. However, co-authors may appear on multiple papers.


Instructions on how to prepare your presentation:

In general, the duration of each presentation should last 15 min with 2 min for discussion. The session chairs may, at their discretion, increase the time allocation to each presenter. Prepare and bring your presentation file saved in Microsoft PowerPoint (.ppt), (.pptx) file format. Internet access will NOT be available in the meeting rooms.

Check in at the Session Room, preferably 30-45 minutes before your session, to submit/upload your files and to preview your presentation. If checking in the day of your session, please arrive by at least 4 hours prior to the start of your session (this refers to the session start time, not the presentation start time). Each room is equipped with a laptop PC and a projection system.

Session chairs or support team will be available to assist with the upload of your files and provide the opportunity to preview and/or edit the presentation, as necessary.

Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. Please note, the Scientific Program may be changed due to speakers attendance, etc.



Requirements for making posters:

All presenters, regardless of the mode of presentation (verbal or poster) are invited to prepare full papers for the Conference Proceedings (Optional). Since frequently the intent of posters is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.

The posters will be mounted on poster boards (one poster per board) with tacks which will be available on site. The poster boards are [3 feet (height) x 4 (feet) wide OR 90 cm x 120 cm]. Presenters can mount multiple single sheets of paper, larger posters, pictures, or any printed materials on the boards. Please note that equipment needed for demonstration is the responsibility of the author. Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract. Make sure your lettering is neatly done and is large enough to be read from a distance.


Note: Inclusion of extended poster abstract in the Conference Proceedings is conditional upon registration of at least one author per poster. A different author should register for each poster demonstration.



Submission Types:

1. Parallel presentations

An abstract of about 500 words should be submitted through the HF-DECA website and should include a statement of the objective and significance of the proposed presentation, a description of methods, and a discussion of results. Please indicate to which Board your submission should be sent for review. In some cases when considering submissions for the parallel presentations, authors should consider whether their material may be more effectively presented in the poster/demonstration sessions.

All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards.

All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards. All submissions should be done through HF-DECA 2022 submission website.


2. Poster/demonstration sessions

This session has been especially designed to accommodate the presentation of late-breaking scientific and professional news, work in progress, work which can be more effectively presented via demonstration or when the author feels more comfortable presenting the material in written form or demonstrating it rather than by oral presentation. An abstract of 300 words should be submitted through the website and should include the essence of the planned presentation. Equipment needed for demonstration is the responsibility of the author.

All submitted poster abstracts will be peer-reviewed by three independent referees from the international program boards. In order to provide a greater opportunity for more people to present at the Conference, each accepted poster demonstration should have a different conference registrant. However, co-authors may appear on multiple posters.

3. Special interest groups (SIG)

The objective of these sessions is to bring together Conference participants to discuss a topic of common interest.

A 500 word abstract should be submitted through the web and state the objective and significance of the session, potential participants or how participants will be selected, format of session, and anticipated duration (should not exceed 2 hours unless session is divided into Part I and Part II, etc.). If you are submitting to a specific SIG, please include the session title and session chair name. Each SIG session participant should submit an abstract to receive a unique system ID number.

4.Tutorials

An abstract of 300 words should state the objective, content, target audience, a bio-sketch about the presenter(s) and A/V requirements. Indicate whether the proposed tutorial is for a half-day or full-day. Please submit abstract through the HF-DECA submission website.